10 Jobs a Virtual Assistant can do to save you time.

A replica time turner as used by Hermione Granger in the Harry potter films, on a table with a Busy Keys business card. — I think we all wish we had a working one of these, Hermione was a lucky girl

Having a virtual assistant (or VA) is the closest thing you can get to being able to time travel. Its means you really can be seen to be in two places at once. Whether you need to carve out more time to work with paying clients or you want to adjust your work-life balance, having a VA makes that dream a reality.

Whilst it is true that we all have the same amount of time to “play” with, everyone has different demands or desires on how they use their time.

Jobs that you don’t enjoy or find difficult take you longer- FACT. Just because a job must be done doesn’t always mean you have to be the one to physically complete it!

Admin is a necessary part of running a business. Whatever your motive for being a business owner it is rarely to get bogged down in admin. Unless you’re a VA of course but when it’s other people’s admin it feels good to be helping make a difference for someone.

Here are 10 examples of jobs you may be losing time to that could be delegated to a VA.

Repurposing content

If you are awesome at creating one type of content but you don’t see how to utilise it for other platforms, then let us spot the possibilities. For example, you might enjoy blogging but by the time you have created and published a blog you rarely get time to make your blog into other forms of content such as social media posts or Pinterest pins.

We promise the snippets are in there. We created our social media snippets package for just this reason.

Or maybe that top tip on your social media could become a segment in your newsletter, or a quick email to your email list.

Speaking of emails,

Email management

Whether you need help to keep your inbox under control or have a mailing list that you want to maintain and set up automation it’s all possible.

Copywriting

Maybe you have ideas in your head but not the skills or physical time to get them down onto the page. We can get that copy written in your voice so that your audience still hear you in the messaging. This could cover any form of written content blogs, emails, PDF documents, or social media captions.

If you do prefer writing your own content maybe you would prefer help with

Proofreading

It can be hard to check your own work. Often your brain reads what you meant to write, not what actually made it to the page. A fresh pair of eyes can be far more efficient in the editing process.

Creating visuals

Tools like Canva are great, even if you like using them it can still be a time-consuming job. A VA who is familiar with the software and all its functions are hidden can bring that eye-catching visual you have in your mind into digital format quickly and easily.

You may want a set of templates that are on brand that you can tweak to fit different posts whilst maintaining a consistent brand look. We can do that too.

Data Entry

Taking information from one source and putting it where you need it is again a job that’s helpful and can have an overall big impact e.g., adding subscribers to your mailing list or letting people into a group. But it doesn’t need to be your fingers on the keys to make that happen.

Image of a ladies hands on the keys of a blue laptop at a desk with a notbook and pen holder beside it. — Fast fingers make light work of data entry.

Monitoring trends

Keeping the content your audience sees from you current is an important job. It reassures them that you are still active and invested in your business. Tasking a VA to search relevant sources of news and trends for you such as Feedly or similar as well as compiling lists of things like awareness days or big industry events. Means your content stays current.

Scheduling

Scheduling is a god send but it still takes time and effort. With the content ready to go the physical work of putting it into a scheduler at your desired intervals can be done for you.

Diary management

Finding time in your diary steals availability for other things!

Dealing with inquiries and booking them in can be distracting if you deal with them as they come in. If you choose to deal with them in batches then this becomes a time-consuming task. That needs to have regular spots in your diary. Can you see how handing this element of customer service over to a VA not only keeps your diary more open to book those inquires in. But also gives a good first impression to the client by reducing waiting time. Whether that be waiting for a reply or waiting for a diary slot.

A flat lay of a desk with an open diary with 4 highlighter pens led on one page and a spotty bumble bee design pen holder and pens on the other page. With a Harry Potter themed pencil case next to the diary. — I love managing my paper diary we colour coding.

Development research

As your business grows and gets busier it’s common to get to a crossroads where you need to invest in new tools to help you scale to the next level but you’re too busy to research which tool best fits your needs.

Let us trawl the internet for you, all we need is a specification of what you want, and we can create a comparison document for you to see your options quickly and clearly without the information overwhelm.

So, there you have it, 10 jobs that most business owners face that could be delegated to a VA to free up some of your time.

If this blog has left you saying yes, I need this support in my life then why not book a free, no obligation call with me. it only takes 30 minutes.